April 2 - 3, 2020
September 24 - 25, 2020
Animate an effective meeting
Prepare, lead and define the next steps of a meeting
General informations
Goal
At the end of this training, participants will be able to:
to define an objective and concrete actions,
prepare and structure meetings,
to position oneself in front of a group and to encourage participation,
to animate his group with ease.
Prerequisites
No specific prior knowledge required.
Public
Employees leading occasional or regular meetings
levels
fundamentals
rawpixel / Pixabay
Program
descriptive
Appropriate the basics of communication
Define the type of meetings: information, evaluation, problem solving, decision-making, consultation, and its terms of reference
Determine format: face-to-face, conference call or videoconferencing
Organize and manage a meeting remotely
Develop active listening, questioning, reformulation, reframing techniques
Prepare a meeting
Set clear goals
Structure and define the framework
Prepare animation tools and media
Invite participants: who (A and CC), why, when?
Open the meeting
Creating a positive climate: welcome and introduction
Present the framework, objectives and duration of the meeting
Make a presentation round: introduce yourself and present the participants
Facilitate a meeting
Prepare yourself personally: manage your nervousness, your emotions
Assert yourself with assertiveness
To know how to listen and to participate:
regulate the debate, give the floor to everyone, manage the group and the debates, refocus on the objective
manage conflict situations
Maintain the interest of the audience: appropriate animation techniques: brainstorming, group work
Co-hosting
Take into account the so-called "difficult" personalities: talkative, aggressive, disruptive, hyperactive
Conclude and follow up on a meeting
Respect the timing and finish in the allotted time
Summarize and conclude
The after meeting: summary report, and follow-up actions or decision record (Who? What results? For when?)
Define next steps
Further information
Strong points
Smart Campus
Teaching method
Pedagogy is based on:
an alternation of contributions, workshops and exchanges with the participants in a peer group,
scenarios based on the learning cases,
a personalized action plan.
An innovative, fun and concise anchoring module, available on Smart Campus, can complete this training.
speakers
Consultant trainer specialized in professional efficiency
Brigitte Tomety, Consultant trainer