Course: Facilitating an Effective Meeting

September 26 - 27, 2019

Animate an effective meeting

Prepare, lead and define the next steps of a meeting

General informations

Goal

At the end of this training, participants will be able to:

• to define an objective and concrete actions,
• prepare and structure meetings,
• to position oneself in front of a group and to encourage participation,
• to animate his group with ease.

Prerequisites

No specific prior knowledge required.rawpixel / Pixabay

Program

descriptive

Appropriate the basics of communication

• Define the type of meetings: information, evaluation, problem solving, decision-making, consultation, and its terms of reference
• Determine format: face-to-face, conference call or videoconferencing
• Organize and manage a meeting remotely
• Develop active listening, questioning, reformulation, reframing techniques

Prepare a meeting

• Set clear goals
• Structure and define the framework
• Prepare animation tools and media
• Invite participants: who (A and CC), why, when?

Open the meeting

• Creating a positive climate: welcome and introduction
• Present the framework, objectives and duration of the meeting
• Make a presentation round: introduce yourself and present the participants

Facilitate a meeting

• Prepare yourself personally: manage your nervousness, your emotions
• Assert yourself with assertiveness
• To know how to listen and to participate:
  • regulate the debate, give the floor to everyone, manage the group and the debates, refocus on the objective
  • manage conflict situations
• Maintain the interest of the audience: appropriate animation techniques: brainstorming, group work
• Co-hosting
• Take into account the so-called "difficult" personalities: talkative, aggressive, disruptive, hyperactive

Conclude and follow up on a meeting

• Respect the timing and finish in the allotted time
• Summarize and conclude
• The after meeting: summary report, and follow-up actions or decision record (Who? What results? For when?)
• Define next steps

Further information

Teaching method

Pedagogy is based on:

• an alternation of contributions, workshops and exchanges with the participants in a peer group,
• scenarios based on the learning cases,
• a personalized action plan.